Cluster Complex Meeting on 15.02.2025 – Guidelines and Instructions

Rc.No.ESE02/208/2025-SCERT Dt:14-02-2025

School Education- SCERT, A.P. – Conduct of Cluster Complex Meeting on 15.02.2025 – Guidelines and Instructions for conduct of the meeting-Issued –Reg

Ref : Instructions of the DSE issued during the meeting held on 11.02.2025 at the Conference Hall, O/o Director, SCERT, A.P., Amaravathi

All the RJDSEs, DEOs, APCs, DyEOs, DIET Principals, MEOs and Sectorial Officers of District Samagra Shiksha in the state are hereby informed to conduct Cluster Complex training at the complex level on 15.02.2025 from 1.00pm to 5.00pm without any deviation and ensure 100% attendance in all Cluster complexes.

They are further informed that the agenda for Cluster Complex Meeting for the month of February 2025 i.e., 15.02.2025 for Primary is appended in Annexure-I and Secondary in Annexure-II. The responsibilities of the Cluster Complex Headmaster are detailed below:

1. Ensure 100% attendance and engagement of teachers.
2. Ensure availability of digital infrastructure.
3. Ensure smooth flow of session as per the schedule communicated.
4. Ensure the RPs are designated and pre informed about the agenda and notes are shared with them.
5. Ensure the teachers attending the complex meeting submit their feedback form before dispersing.
6. Ensure the Prior intimation of Minute to Minute programme to the Participants of the concerned cluster complex.
7. They have to submit the monitoring format of the meeting convened in their school complex.
8. All the teachers of Govt, Aided, KGBV schools, residential must attend the Cluster Complex meeting.
9. Ensure the mapping of one responsible person from District Samagra to each Cluster.
10. Ensure the proper functioning of IFPs required and internet connectivity at the cluster complex.
11. Ensure that the content in the links shared by the SCERT are properly displayed.
12. Ensure proper accommodation, seating arrangement for the teachers, water, sanitation facilities.
13. Ensure the Identification of 7 Subject wise School Assistants and two senior SGTs as the facilitators one for the teachers handling classes 1 and 2, one for teachers handling 3to 5 classes of the cluster complex.
14. Cluster complex first assistant shall assist the cluster complex HM to monitor the SGTs.
15. By 11.45 am Mid-Day Meal should be closed on the day of cluster complex meeting (3rd Saturday, February) and all the teachers have to reach the concerned cluster complex venue by 1pm sharp.
16. Ensure the Facial recognition (Attendance) of the total teachers of the concerned complex is marked at 1 pm and 5 pm.
17. Ensure the Prior intimation to parents regarding the Half Day School timings (9 am to 12 pm) on third Saturday (15th Feb 2025) due to the cluster complex meetings keeping in view the safety of the children.
18. Ensure that the 10th class examination on 15-02-2025 (Mathematics) is conducted from 8.45 am to 12.00 pm instead of 9.30 am to 12.45 pm
19. In residential schools, 1 teacher along with non-teaching staff should be in the school to ensure the safety of the students.

Don’ts in the Complex Trainings:
1. Strict Focus on Academic Activities: No felicitation events, including those related to transfers, promotions, retirements or ceremonial gatherings with shawls or garlands.
2. Avoid Non-academic engagements: No personal celebrations such as birthday parties, social visits, or sightseeing programs. Leave requests should only be made in case of genuine medical emergencies.
3. Maintain Professional Discourse: No discussions related to service matters or personal topics. Any deviation from Academic discussions will lead to appropriate departmental action.

Monitoring Mechanism:
Monitoring should be done by DEO, DyEO, APC, AD, DIET Principal, DIET Faculty, all sectorial officers of District Samagra, MEO-1 & 2, MIS coordinators and CRPs of the concerned district. Ensure the mapping of one official from district Samagra to each cluster Therefore, all the RJDSEs, DEOs, APCs, DyEOs, DIET
Principals, MEOs and Sectorial Officers of District Samagra Shiksha, DIET Principals, MEO-I & II, Cluster Complex Headmasters are requested to monitor the complexes and fill the monitoring format.
The Cluster Complex Headmaster shall ensure that the teachers who attend the Cluster Complex Meeting shall submit the feedback form
invariably.
Further, all the District Educational Officers are requested to identify one nodal person for each and every cluster complex for the smooth functioning.
Any laxity in the matter will be viewed seriously and these instructions shall be followed scrupulously.
Receipt of these proceedings shall be acknowledged.
Encl: Annexure-I, II & III

Cluster Complex Meeting on 15.02.2025 – SCERT Guidelines and Instructions