# Conduct of School Management Committee Elections for the Academic Year 2024-25 Guidelines – Instructions

- Link: https://amaravathiteacher.com/conduct-of-school-management-committee-elections-for-the-academic-year-2024-25-guidelines-instructions/
- Published: 2024-07-30T20:38:02+05:30
- Author: Venkat

# Conduct of School Management Committee Elections for the Academic Year 2024-25 Instructions

Rc.No.SSA-16021/54/2023-SEC-CMO SS, Dated: 30/07/2024

Sub: APSS – CMO Section – Conduct of School Management Committee Elections for the
Academic Year 2024-25 – Issued Schedule- Reg

Ref:1 Govt Memo No.977203/Prog.II/A2/2019-5, Dated:22.11.2023 2 Memo No.977203/Prog.
II/A2/2019-8, Dated: 30.07.2024

All the District Educational Officers and Additional Project Coordinators in the
state are aware that the School Management Committees formed on 22.09.2021 in the
state have completed the tenure of 2 years by 21.09.2023 and have been continued
till the reopening of schools for the academic year 2024-25 as per the Ref 1st Cited.

All the District Educational Officers and Additional Project Coordinators in the
state are hereby informed that the Government of Andhra Pradesh in Ref 2nd cited
issued the schedule and given directions to conduct Elections on 08.08.2024.

  |  **Date** |  **Activity to be conducted** |  **Time** |  
 |  01-08-2024 (Thursday) |  Issue of Notification to Conduct Elections for re-constitution of School Management Committees (SMC Members, Chairman & Vice Chairman) |  10:00 AM |  
 |  01-08-2024 (Thursday) |  Display of Voter List for Conduct of Elections in the Notice Board |  2:00 PM |  
 |  05-08-2024 (Monday) |  Calling of Objections on Voter List and Redressal of Grievances if any |  9:00 AM to 1:00 PM |  
 |  Finalization of Voter List for Conduct of Elections and its display in the Notice Board |  3:00 PM to 4:00 PM |  
 |  08-08-2024 (Thursday) |  Conduct of Elections Finalisation of Reconstitution of School Management Committee Members |  7:00 AM to 1:00 PM |  
 |  Conduct of Election of Chairman & Vice Chairman by School Management Committee Members |  1.30 PM |  
 |  Oath taking by School Management Committee Members, Chairman & Vice Chairman |  2.00 PM |  
 |  Conducting First School Management Committee Meeting |  3.00 PM to 3:30 PM |

**The schedule to conduct Elections in all schools except Private Management schools
to reconstitute the School Management Committees is as follows.**

[⌊Conduct of School Management Committee Elections for the Academic Year 2024-25
Guidelines - Instructions⌉⌊Conduct of School Management Committee Elections for 
the Academic Year 2024-25 Guidelines - Instructions⌉[

Conduct of School Management Committee Elections for the Academic Year 2024-25 Guidelines–
Instructions

All the District Educational Officers and Additional Project Coordinators in the
state are hereby informed that the term **“School Management Committee” **to be 
used instead of “Parent Committee” to name the elected body as per Section 21 of
the Right of Children to Free and Compulsory Education Act -2009.

All the District Educational Officers and Additional Project Coordinators in the
state are requested to take necessary action in conducting Elections in all schools
except Private Management school to reconstitute the School Management Committees
in their  respective districts and report the action taken.

**The guidelines for reconstitution of School Management Committees are as follows.**

Guidelines for Reconstitution of School Management Committees (SMCs) in the Schools
other than Private unaided Schools in the State.

## **School Management Committee (SMC) Election Guidelines (2024)**

 * The School Management Committee (SMC) shall be constituted in every school other
   than Private unaided schools, within its jurisdiction
 * The Head Teacher shall reconstitute the Committee.
 * At least 50% of the parents/guardians should be present for conducting the Elections.
   The Head Master will decide the time limit for formation of quorum
 * Elections shall ordinarily be by show of hands or voice In extraordinary situations
   of unresolved contention, secret ballot procedure may be adopted.
 * Only one of the parents shall be eligible to vote for Election of parent/ guardian
   representative to the SMC
 * Parents/guardians having children in different classes shall  be eligible to 
   participate in the Election process of each Class.
 * The School Management Committee (SMC) shall elect the Chairperson and the Vice
   Chairperson from among its elected members preferably parent Provided that at
   least one of them should be a parent of a child from the disadvantaged group 
   or the weaker sections. Provided further that at least one of them should be 
   a woman.
 * The members representing the local bodies and the head teacher or the in-charge
   head teacher shall not be eligible for participating in Election or they will
   not have any voting right.
 * Electors of respective classes shall elect new parent/guardian members of SMC
   from entry class and also to fill in any casual vacancy.
 * The School Management Committee (SMC) once constituted shall exist perpetually
   until its abolition or merger, to be authorized by the Mandal Education Officer
   in case of Primary Schools, Upper Primary Schools and the District Educational
   Officer in case of other schools. However members will retire as per their terms.
   The resultant cyclical and casual vacancies shall be filled within reasonable 
   time as prescribed by the Implementation Authority.
 * “The Implementing  Authority’  means  the  State  Project  Director, Samagra 
   Shiksha and it includes the Director of School Education, Andhra Pradesh.
 * ‘Neighborhood area of a school’ means the habitations in a safe walking distance
   of 1 km for a Primary School, 3kms for an Upper Primary / High School having 
   classes.
 * ‘Child belonging  to  socially  disadvantaged  group’  means  and includes a 
   child belonging to the schedule caste, schedule tribe, orphans, Migrant and Street
   children, Children with Special Needs (CWSN) and HIV affected/infected children.
 * ‘Child belonging to Weaker Sections’ means a child belonging to BC, Minorities
   and Includes OCs whose parents’ Income does not exceed as prescribed by the Government.
 * There should not be any political Legal action will be taken in case of interruption
   in the reconstitution process.
 * Tahsildar, Mandal Parishad Development Officer (MPDO), Village Secretary or Village
   Revenue Officer (VRO), Village Revenue Assistant (VRA) may be involved in the
   Election process as observers.
 * Order of preference for voting is Mother, Father, Guardian. However, voting can
   be given to only one of them.
 * Every voter should bring their ID card issued for this purpose by the concerned
   authority or any other valid ID such as Ration card, Aadhar Card, Driving License,
   Voter ID or any other ID card issued by the Government.
 * In case of unavailability of parent members belongs to ‘disadvantaged’ or ‘weaker
   sections then it can be filled as per the existing rule of reservation

## **The composition of the Committee will be as follows:**

 * Elected members: Three parents/guardians elected by parents/guardians of children
   in each class, of whom at least one person is parent guardian of a child from
   the disadvantaged group and another person is a parent/guardian of a child belonging
   to weaker sections, and two are women. Provided that, in case, the number of 
   children in a class is less than 6, the same shall be combined with the next 
   lower or higher class, such that the number of electors in the combined class
   is 6 or more.
 * The term of an elected member will be for two years, or the date of leaving-from-
   the- school of the member’s child/ward, whichever is earlier.
 * New parent/guardian members from entry class will be inducted into the SMC to
   replace those parent members who will move out of the SMC when their children
   leave school

## **Ex-officio members:**

 1. The Head Teacher or the in-charge Head Teacher of the school shall be the Member
    Convenor,
 2. Additional Teacher Member nominated by the MEO preferably from the gender opposite
    to that of the Head Teacher;
 3. The concerned Corporator / Councilor / Ward Member,  as  the  case may be;
 4. The Anganwadi Worker(s) serving the neighborhood area of the school;
 5. The Multipurpose  Health  Worker  –   Female   (ANM)   serving   the neighborhood
    area of the school;
 6. The President of Mahila Samakhya of the concerned village/ward

## **Co-opted members:**

 * Two school supporters  from  among  persons who are an eminent educationist, 
   a philanthropist, office bearer of a voluntary organization, an alumni or such
   other supporter of the school; co-opted by the elected members of the SMC.
 * The term of co-opted members shall be two years from the date of first meeting
   following the date of co-option.

**Local-Authority-Chairperson**: The concerned Sarpanch/ Municipal Chairperson/ 
Mayor may attend any meeting of Parent Monitoring Committee in their respective 
areas, at his/her discretion,

**New admissions: **The parent/guardian of the child who is enrolled on or after
publication of reconstitution notice by the concerned school is not eligible to 
participate in the election.

**Chairperson: **Guardian cannot be elected as chairman in case any of the parent
members of that child is The HM concerned will be held responsible in such cases,
if any.

**Parents in neighbouring states: **The parents belong to neighbouring states such
as Orissa where as the students are studying in the schools of our state are also
eligible to participate in School Management committee election as per the norms.

**Quorum: **Class Wise Election will take place and the quorum is to be observed
class wise only.

**Financial assistance: **The expenditure for the School Management committee reconstitution
to be met from composite school grants of the respective schools.

**Convener: **The elections will be conducted by the concerned head master or In-
charge teacher where there is no head In GPS schools CRTS working on contract basis
as head of the school may act as conveners.

**No outsider to be allowed:  **At  any  cost  persons  other  than parents shall
not participate in the election nor they should be allowed in the premises at the
time of election. If required, police support may also be requisitioned with the
approval of the district collector and district magistrate.

**Uploading of data: **

 * In case of weak signal, the data with regard to School Management committee election
   and meeting to be uploaded in the network area by the Supporting functionaries.
 * There should not be any deviations from the guidelines regarding the School Management
   committee

**Note: **The guidelines are prepared as per the Andhra Pradesh Right of Children
to Free and Compulsory Education Rules 2010 and GO No. 41 dated 19.03.2013.

[**SMC Elections 2024 Guidelines – Schedule Download**](https://drive.google.com/file/d/16iVObZ4u06s3_LLShVdNNIeEcrG201e9/view?usp=drivesdk)

[**SMC Elections 2024 Guidelines తెలుగులో DOWNLOAD**](https://drive.google.com/file/d/17Z8j7oVoMPlzrC7zF_TBAcEABaSWc3Yh/view?usp=sharing)

[**SMC ELECTIONS 2024 Proformas Booklet Download**](https://drive.google.com/file/d/1G3unvYKajAie3GaJsLTvMUnOyfrSvijO/view?usp=sharing)

**[SMC Elections 2024 NOTIFICATION DOWNLOAD](https://drive.google.com/file/d/1_ZH3RGSa58TWwWLJamFcD8hHxFo2ItIV/view?usp=sharing)**

[**SMC ELECTIONS 2024 Voter Lists Proforma Download**](https://drive.google.com/file/d/1ArWTNKiHIM2NODcnwUl8vBBlvVoNMcZ6/view?usp=sharing)

[**SMC ELECTIONS INVITATION  DOWNLOAD**](https://drive.google.com/file/d/1_ZH3RGSa58TWwWLJamFcD8hHxFo2ItIV/view?usp=sharing)

[**SMC ఎన్నికల వర్తనా నియమావళి తెలుగులో Download**](https://drive.google.com/file/d/1rMX7QQebiC69ANi1zt3Ud2xpSxo626Fe/view?usp=sharing)

[**Class Wise Elected List Download**](https://drive.google.com/file/d/1AXZ7wKjl6e3t1ioAPFosKukCDUzvpMSu/view?usp=sharing)

[**SMC Minutes  (Documentation – Minutes of Meeting) DOWNLOAD**](https://drive.google.com/file/d/1Yz29RR6fINAiNFxReKt2Mbbt430Ycck1/view?usp=sharing)

**[SMC ఎన్నికల పరిశీలన పత్రం Observation Sheet DOWNLOAD](https://drive.google.com/file/d/1IvWksAAg3KrqcsslwyftF_pn7wk8eAaT/view?usp=sharing)**

**[Guidelines PPT on SMC  Elections by SSA, Kapada DOWNLOAD](https://drive.google.com/file/d/1OhqRjWvVonezGXVSudRKDelxHGUsDN8O/view?usp=sharing)**

**[పాఠశాల తల్లిదండ్రుల కమిటీ ఎన్నికలు – సమావేశాల నిర్వహణ – బాథ్యతలు – తరచూ స్ఫురించే ప్రశ్నలు – సమాధానాలు by SSA  DOWNLOAD](https://drive.google.com/file/d/1m5UHbmPFdkL9diUvZXkRNbCsovb53ovb/view?usp=sharing)**

**[పాఠశాల యాజమాన్య కమిటీ చైర్ పర్సన్స్, సభ్యుల ఉర్దూ ప్రతిజ్ఙ DOWNLOAD](https://drive.google.com/file/d/19ZIH6e4Ep3HBVv-ZDE5HMPwWn-pO2bzP/view?usp=sharing)**

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