# MPTC ZPTC ELECTIONS 2021 – PO (PRESIDING OFFICERS) HAND BOOK DOWNLOAD

- Link: https://amaravathiteacher.com/mptc-zptc-elections-2021-po-presiding-officers-hand-book-download/
- Published: 2021-04-02T09:55:31+05:30
- Author: Venkat

The objective of this Handbook is to provide information and guidance to perform

your duties as a Presiding Officer in the best possible manner. However, this Handbook
is neither an exhaustive compendium in all aspects nor a substitute reference for
the various provisions of election law related to the conduct of poll. You should,
therefore, wherever necessary, refer to those legal provisions, which are reproduced
in Annexures-1 (Provisions of A.P. Panchayat Raj Act, 1994) and Annexure-1A (Provisions
of Conduct of Elections Rules, 2006).

While detailed directions and instructions are contained in various chapters of 
this
 Handbook, some of the salient aspects of your duties are given below for your
guidance:

 * You should acquaint yourself fully with the latest position about the rules and
   
   procedures prescribed for the conduct of poll.
 * You should familiarise yourself thoroughly with the operation of Ballot boxes,
   
   i.e., Opening, Closing and proper Sealing of ballot boxes.
 *  You must acquaint yourself with members of your polling party in the
    Distribution
   Centre.
 *  You must keep in ready possession of all relevant instructions of the State
   
   Election Commission.
 * You must have a clear idea of the location of your polling station and your
    
   itinerary to and fro the polling station
 * You should attend all rehearsals and training classes without fail.
 *  While collecting election materials (Annexure-5), you should ensure that all
   
   items have been handed over to you. The most important items are Ballot boxes,
   Ballot papers, Paper seals, marked copy of electoral roll and other copies, arrow
   cross mark rubber stamp for voting, distinguishing mark, statutory forms, sealing
   wax and indelible ink, etc.
 *  On arrival at the polling station, you should have a clear idea of the
    arrangements
   to be made for setting up of a proper polling station especially to secure secrecy
   of voting, regulation of queue of voters, protection of poll proceedings free
   from outside interference, etc. (Annexure-6).
 *  You are required to sign your name in full on the back of each ballot paper
   
   before issue (but not on the counterfoil of the ballot paper). To enable the 
   commencement of poll at the appointed time, you should keep some ballot papers
   signed in advance.
 * You are also required to affix on the back of each ballot paper and its
    counterfoil
   distinguishing mark of your polling station with the rubber stamp given to you.
 *  Before the commencement of poll, the ballot box has to be demonstrated to
    the
   polling agents present to satisfy them that it is empty and that the ballot box
   is in perfect working condition.
 *  The ballot box shall then be properly sealed, closed, secured and placed in
   
   full view of the polling agents.
 *  The poll should commence at the hour fixed for such commencement by the
    State
   Election Commission. Before commencing the poll, the candidates or their agents
   present and the polling officers should be warned about the maintenance of secrecy
   of vote and provisions of Section 217 of A.P. Panchayat Raj Act, 1994 and mentioned
   in Chapter-XV of this booklet.
 *  At the commencement of poll, you have to exhibit the marked copy of the
    electoral
   roll and there are declarations to be filled and signed by you and also signed
   by polling agents present in the polling station at the commencement and at end
   of the poll (Annexure-10).
 *  The instructions for establishing the identity of the elector should be followed
   
   carefully. In the absence of EPIC (Voter ID Card), the voter has to produce any
   one of the identity documents specified by the Commission to establish his/her
   identity at the polling station.
 *  The identity of elector should be properly verified by the 1st Polling Officer
   
   with reference to the entries in the marked copy of electoral roll and the document(
   s) prescribed by the State Election Commission. The voter slip/ unofficial identity
   slip carried by an elector should not be accepted as proof of identity. It is
   to be noted that the voter slips distributed by the official machinery is meant
   for facilitating the voter to easily identify his/her polling station. This will
   also help the 1st polling officer to quickly identify the voter’s serial number
   in the marked copy of electoral roll.
 * After an elector is identified with reference to his entry in the electoral roll
   
   and the identity document(s) prescribed by the State Election Commission, the
   left hand forefinger should be marked with the indelible ink by the 2nd Polling
   Officer. The indelible mark should be prominent and should begin from top end
   of the nail to the bottom of the first joint of the left forefinger.
 *  You should obtain the signature/thumb impression of the voter on the
    counterfoil
   of the ballot paper and then only the voter should be issued with the ballot 
   paper. If a voter refuses to put his signature/ thumb impression on the counterfoil,
   such voter should not be issued ballot paper.
 *  In order to ensure that the indelible ink mark put on the voter‘s finger has
   
   properly dried up and developed into a distinct mark, the last polling officer
   should inspect the indelible ink mark before the voter leaves polling booth.
 *  In order to indicate that an elector has been allowed to vote and also to
    ensure
   that he/she does not turn up to vote again, in the entry relating to the elector
   in the marked copy of the photo electoral roll should be struck diagonally with
   a red ink pen. The serial number of female voter has to be rounded off in addition
   as that will be helpful to the polling officer to count the number of women voters
   voted at the end of the poll for the purpose of the relevant statistics of voters
   to be mentioned in the Presiding Officer’s diary.
 * The serial number of the ballot paper should not be noted at all in the
    marked
   copy of the electoral roll against the elector‘s name.
 * The ballot papers need not be issued to electors in consecutive serial order 
   as
    that would enable the polling agents to work out the serial number of ballot
   paper that is being issued to individual voters. At the same time, if the first
   three or four bundles of ballot papers (50 in number in a bundle) are shuffled
   and bundles used at random and not in consecutive serial order, then the object
   would be served. At the close of the poll, the numbers of the ballot papers issued
   to the electors should be in continuous and unbroken series to avoid confusion
   in drawing up the ballot paper account.
 * If you consider an elector to be much below the minimum age of voting, i.e.,
   
   18 years, but are otherwise satisfied about his identity and the fact of inclusion
   of his name in the electoral roll, you should obtain a declaration from him about
   his age in the form of declaration at Annexure-2.
 * You have to go on recording the relevant events as and when they occur in
    the
   Presiding Officer’s Diary (Annexure-19).
 *  You have to regulate the proceedings in the polling station for peaceful and
   
   smooth conduct of poll. You require much tact, but at the same time you should
   be firm and impartial.
 * You shall close the poll at the hour fixed by the Commission, even if the
    commencement
   of poll was delayed for any reason. All voters standing in queue at the closing
   hour of poll shall be allowed to vote even if that means continuing of poll for
   some more time. It should also be ensured that after the closing hour of poll
   nobody joins the queue of voters. For that purpose, you should distribute numbered
   slips (1, 2, 3, etc.) to all voters standing in queue at the time fixed for close
   of poll starting with the last person in the queue in such a way that the last
   person is to be given slip No. 1 and the person before him slip No. 2 and so 
   on (from the tail end of the queue towards its head). This will help you to find
   out if any person joins the queue after distribution of slips and such person
   shall not be allowed to cast his/her vote.
 *  At the close of poll, you are required to prepare, in duplicate, a Ballot Paper
   
   Account in Part-I of Form-XXV (Annexure-20) authenticated copies of such account
   are required to be given to the polling agent of each candidate present. You 
   are also required to make a declaration regarding furnishing of such copies to
   the candidates agents in the form prescribed by the State Election Commission
   in Part-III of Declarations by the Presiding Officer (Annexure-10).
 * After the close of poll, the Ballot Boxes and all election papers should be
    
   sealed and secured in the manner prescribed by the State Election Commission.
   Candidates or their agents present have also to be allowed to affix their seals,
   if they so desire, on the ballot boxes and the election papers in addition to
   your seals. You should follow carefully the relevant instructions about the sealing
   and securing of ballot boxes and election papers so that no mistake is committed
   which cannot be rectified later.
 * It is your personal responsibility to hand over the Ballot boxes and all election
   
   papers duly sealed and secured to the officer responsible for the collection 
   thereof, under proper receipt at Reception Centre.

 

**[MPTC ZPTC ELECTIONS 2021 – PO (PRESIDING OFFICERS) HAND BOOK DOWNLOAD](https://drive.google.com/file/d/1yfmbEy-cRbXeFN2FQ-WzWrtxCGUrcShk/view?usp=sharing)**

 

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