# Proper Coordination between Gram Panchayats and Village Secretariats – Delegation of Authorities to certain functionaries – Orders

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- Published: 2021-03-25T18:25:55+05:30
- Author: Venkat

Proper Coordination between Gram Panchayats and Village Secretariats – Delegation
of Authorities to certain functionaries – Orders

DEPARTMENT OF GRAM VOLUNTEERS/ WARD VOLUNTEERS & VILLAGESECRETARIATS/ WARD SECRETARIATS

G.O.MS.No. 2            Dated: 25-03-2021

In the reference 1st read above, orders were issued for positioning of Volunteers@
one for around 50 households on honorarium basis in the rural are as to ensure leak
proof implementation of Government programmes / Schemes at the door steps of people
with utmost transparency.

 2. In the reference 2nd read above, Village Secretariats were established for providing“
    Last Mile Delivery” of State Government schemes to all eligible beneficiaries on
    saturation basis, irrespective of caste, creed, religion, region, gender and political
    affiliation. Further, to ensure that the living standards of the citizens are augmented
    on a continual basis, through the concept of NAVARATHNALU, requisite systems and
    processes were established for an impactful, transparent and timely service delivery
    at the village
 3. In the reference 3rd read above, Government issued Job Chart of Panchayat Secretary.
    In the reference 4th read above, Government issued Job Chart of Panchayat Secretary,
    Grade – VI (Digital Assistant).
 4. In the reference 5th and 6th read above, Government of Andhra Pradesh established
    GVWV & VSWS Department, which shall act as an integrated institution for building
    capacities and ensuring real-time monitoring of newly positioned volunteers and
    secretariat functionaries for service delivery to the
 5. The primary objective of GVWV & VSWS Department is to monitor and streamline the
    activities of newly established administrative setup, with targeted focus towards
    strengthening secretariats and empowering Village/Ward Secretariat functionaries.
    The State Government constituted 15,004 secretariats, as an extension arm of the
    State Government, for implementation of various Government schemes/ services. The
    Secretariats are servicing across 13,000 plus villages and 120 ULBs in the State.
    With over 1.34 Lakhs Village/ Ward Secretariat functionaries and 2.66 Lakhs Volunteers
    engaged in this new set-up, the Department is monitoring service delivery of over
    543 plus services to the
 6. Government of Andhra Pradesh envisions the Secretariats to become “One Stop Solution”
    to address all the requirements of the citizens and address grievances pertaining
    to service delivery. The Department foresees to augment the service delivery by
    adopting citizen-centric service delivery model by including below services:

 * Set up Aadhar Centers, Branch post offices, facility of Sub- Registration in 
   all Secretariats etc.
 * GOI services with necessary tie-ups with CSC and other institutions and augmenting
   service delivery by providing services related to Passport, B2C

 7. It was felt that there is a need for proper coordination between the local Gram
    Panchayat and the Village Secretariat(s) which serves as an extension arm of the
    State Government since the Secretariats provide around 543 plus services relating
    to various State Government Departments. The roles and responsibilities of the 
    various Village Secretariat functionaries need to be defined properly so as to 
    ensure proper coordination between the Gram Panchayat and the Village Secretariat(
    s). This Department has conducted multiple deliberations with various Line Departments
    like Agriculture, Panchayat Raj, Municipal Administration, Revenue, Energy etc.
    and also with District Collectors and District Level Officers of some of the Districts
    to ensure better convergence and coordination between Gram Panchayat and Village
    Secretariat(s).

 

 9.  To ensure better service delivery through the Village Secretariats and to ensure
     better coordination between Gram Panchayat and Village Secretariat(s) in public
     interest, the Director, GVWV & VSWS has proposed certain modifications in the 
     references (2), (3) and (4) read above regarding the Executive, Drawing and Disbursement
     and Administrative Functions of Functionaries in the Village
 10. Government after careful examination of the proposal of the Director, GVWV &VSWS
     Department and taking into consideration the views expressed by the Line Departments,
     District Collectors and District level officers, in partial modification of the
     GOs issued in the references (2),

 * and (4) read above hereby issues the following orders so as to ensure better 
   service delivery and coordination between Gram Panchayat and Village Secretariat(
   s) in public

 1. **Executive functions: **Panchayat Secretary shall act as Executive Officer of 
    the Gram Panchayat and shall function as a Link Officer between Gram Panchayat 
    and Village Secretariat(s).

### ii. Drawing and Disbursement functions and Coordinator for implementation of Government Schemes:

 1. Panchayat Secretary (I to V) shall act as a Drawing and Disbursement Officer (DDO)
    for himself/ herself and existing Panchayat Staff (regular / outsourcing / contractual
    staff) of Gram
 2. Village Revenue Officer (VRO) shall act as a DDO for all the Functional Assistants
    in the Village Secretariat including Digital Assistant, except the Panchayat Secretary(
    Grade I to V) and existing Panchayat Staff (regular / outsourcing / contractual
    staff).
 3. VRO shall act as a Drawing and Disbursement Officer for drawing and disbursing 
    of honorarium to the Grama
 4. VRO shall also act as a Coordinator for activities related to service delivery 
    of Government Schemes and shall ensure effective implementation of State Government
    schemes / services being rendered by Village

### iii. Administrative Functions:

 1. All Village Functional Assistants including Digital Assistants, except Panchayat
    Secretary (Grade I to V) and existing Panchayat Staff(regular/ outsourcing/ contractual
    staff), shall seek approval of Casual Leave from the respective Head of the concerned
    Department at the Mandal level and Casual Leave application shall be routed through
    VRO.
 2. Sarpanch is the competent authority to sanction Casual Leaves of Panchayat Secretary(
    I to V) and existing regular Panchayat Staff of Gram

 

 9.  The Director, GVWV & VSWS Department, HODs of concerned Departments and the Chief
     Executive Officer, APCFSS are requested to take necessary action.

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