# Rationalization of Functionaries in Village – Ward Secretariats – Procedure  Instructions GO NO 1

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- Published: 2024-02-10T08:16:39+05:30
- Author: Venkat

# 󠀁[Rationalization of Functionaries in Village – Ward Secretariats – Procedure  Instructions GO NO 1](https://drive.google.com/file/d/1_9MgubqGmF_CIWUudZcmSu0pBd0qe7Te/view?usp=sharing)󠁿

Dept., of GVWV & VSWS – Human Resources – Rationalization of Functionaries in Village/
Ward Secretariats – Procedure  Instructions – Orders – Issued

DEPARTMENT OF GRAM VOLUNTEERS I WARD VOLUNTEERS & VILLAGE SECRETARIATS / WARD SECRETARIATS

**G.O.****Ms****.No.01  Date:08.02.2024**

**Read the following:- **

 1. G.O.Ms 110, PR & RD (Md1.1) Dept., Dated:19.07.2019.
 2. G.O.Ms 217, MA & UD (UBS) Dept., Dated:20.07.2019.
 3. G.O.Ms.No.71, Fin. (HR.IPLG. & PLG. & POLICY) Dept., Dt:17.05.2023.
 4. G.O.Ms.No.5, Dept., of GVWV & VSWS, Dt:25.05.2023.
 5. From the Director, GSWS, Vijayawada vide their e-file bearing No.2237009.

The Government of Andhra Pradesh has introduced the concept of NAVARATNALU as the
core theme of governance in order to revamp the delivery systems of Government services
with an aim to improve the living standards of the people. To achieve this objective,
the Government of Andhra Pradesh had established a system of Village / Ward Secretariats
consisting of required functional assistants to strengthen Gram Panchayats and Wards
in the G.Os 1^(st)& 2^(nd) read above and recruited the functionaries during 2019
and 2020. These functionaries work in secretariats for delivery of services, schemes
to the citizens.

In the G.O. 4^(th) read above, Government have issued certain guidelines including
timelines for effecting transfers of employees in Village & Ward Secretariats on
request basis.

In the reference 5^(th) read above, the Director, GSWS, Vijayawada has requested
that in order to ensure uniformity in the number of functionaries working in each
secretariat, District Collectors of erstwhile districts may be permitted to rationalize
functionaries by relaxing the ban on transfers vide G.O.Ms.No.71. Fin (HR. IPLG &
PLG&POLICY) Dept Dt. 17.05.2023. for time being till the time all the posts are 
filled up.

After careful examination of the request of the Director, GSWS, Vijayawada, Government
hereby permit the District Collectors of erstwhile Districts to rationalize the 
functionaries in Village / Ward Secretariats by relaxing the ban on transfers vide
O.Ms.No.71, Fin (HR. IPLG & PLG&POLICY) Dept., Dt:17.05.2023. for time being till
the posts are filled up. Rationalization exercise is to be carried out by the Collectors
of erstwhile Districts in consultation with the Collectors of New Districts. The
Procedure for Rationalization of Functionaries in Village / Ward Secretariats is
annexed to this Order.

Government also permits to transfer on Spouse grounds (Both Inter-District and intra
District).

The Director, GSWS, Vijayawada and all the District Collectors in the State shall
take necessary action to effect transfers as per the guidelines enclosed in the 
annexure.

This order issues with the concurrence of the Finance Department vide their U.O.
No.2333195/HROPDPP(TRPO)/19/2024/HR. I , Dt:25.01.2024.

 

ANNEXURE TO G.O.Ms.No.01, Dept., of GVVVV & VSWS, Dt:08.02.2024.

 **Definition:**

 * Surplus Secretariat : Secretariat with more than 8 functionaries.
 * Deficit Secretariat : Secretariat with less than 8 functionaries.

**Procedure at District Level:**

 1. Step is List the secretariats based on number of functionaries working mandal wise/
    ULB wise
 2. Step 2: Sort them in descending order of number of functionaries working in Village
    Secretariats from 11 to down and Ward Secretariats from 10 to down.
 3. Step 3: Identify the Deficit Secretariats with number of functionaries presently
    working and vacant Designations.
 4. Step 4: Summate the vacancies of each designation in the above deficit secretariats
    and arrive at the number of Functionaries to be moved from surplus secretariat 
    into deficit Secretariats to make the number of Functionaries working as 8.
 5. Step 6: Move the required number of functionaries from the Surplus Secretariats
    into the deficit secretariats.

**While moving the functionaries:**

 1. The designation moved shall be the same.
 2. Secretariats with 8 functionaries shall not be considered for transfers.
 3. Only surplus and deficit shall be considered.
 4. Only one way movement from surplus secretariat to deficit secretariat is allowed.
 5. Reverse order of seniority (junior most at the top and the senior most at the bottom)
    in each designation shall be considered as priority while moving from surplus to
    deficit.

**Priority order of designations to be shifted is as follows: **

 

**a. Rural**

Priority 1: Welfare and Education Assistant / Ward Welfare and Development Secretary(
WWDS).

Priority 2: Grama Mahila Samrakshana Karyadarsi (GMSK) (Mahila Police)

Priority 3: Digital Assistant

Priority 4: Panchayat Secretary Grade VI

b. Urban:

Priority 1: Ward Welfare and Development Secretary

Priority 2: Ward Women and Weaker Section Protection Secretary (Mahila Police)

Priority 3: Ward Education and Data Processing Secretary

 

**NOTE: **The Designations of Agriculture Assistant / Horticulture / Sericulture
Assistant. Animal Husbandry, Fisheries Assistant ANM / Ward Health Secretary Energy
Assistant are not disturbed.

 

**[Rationalization of Functionaries in Village – Ward Secretariats – Procedure  Instructions GO NO 1 DOWNLOAD](https://drive.google.com/file/d/1_9MgubqGmF_CIWUudZcmSu0pBd0qe7Te/view?usp=sharing)**

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