school Audit Checklist 2025

School Audit Checklist 2025

school audit format school audit form school audit form pdf, school social audit format , school audit report format school audit checklist pdf , SMC Audit Receipts and Payments FORM Download

Sub:-Internal Audit Schedule Dates of SMCs, CRCs, MRC, KGBVs (Audit for Maintenance Grants to KGBVs only),APMS(Girls Hostels), AP Residency Schools, Jr. Colleges , PM Shri, Rice Audit for KGBVs Type-III,IV & NSCBAH for the F.Y 2024-2025 (01.04.2024 to 31.03.2025) Reg.

Ref:- Preceding. RC. No.SS-1874072/F4/2022-Fin Sec-SSA, 10/01/2025.

We have been appointed as Internal Auditors for the Financial Year 2024-25 by SPO to conduct audit of APSS Samagra Shiksha at DPO office and all Sub Division Units (SMCs/MRCs/CRCs/KGBVs (Audit for Maintenance Grants to KGBVs only) /APMS Girls Hostels, AP Residency Schools, JR. Colleges , PM Shri, Rice Audit for KGBVs Type-III,IV & NSCBAH.

Kindly advise all the MEOs/MIS Cordinators and Head Masters of all schools to keep the records ready and produce them before the Audit Party as per the Schedule Audit Date.

Checklist for DPO Office:-

Cash Book
Vouchers
PFMS Generated Print Payment Advice copy (One Copy)
PPA Register
Budget allocation Register (01.04.2024 to 31.03.2025)
Stock Registers
PFMS-SNA Bank Statement from (01.04.2024 to 31.03.2025) (One Copies)
Bank Account Statement (Offline) 01.04.2024 to 31.03.2025 (One Copy)
Holding Bank Account Statement (01.04.2024 to 31.03.2025) (One Copy)
Details of Unspent amount Retrieval from SDUs to DPO office
Details of Unspent amount Retrieval from DPO to SPO office
Details of Rejected PPAs and other reason rejected PPAs
Utilization Certificate
Fund/Budget allocation Proceeding Copies
Updated Tally as on 31.03.2025
Figures Matching with SNA Bank Statement to SNA 02 Statement
Details of remittance of Statutory Deductions in Holding Account (APGLI, EPF, GPF, CPS, PT,TDS (IT), GST TDS & etc. )
Details of Receipts and Payment in offline Bank Accounts
PM Shri Joint Bank Account (APC, EE & etc.) from Inception to 15.04.2025

Checklist for SMCs/KGBVs/MRCs /CRCs/Girls Hostels/ AP Residency Schools & Jr. Colleges

for KGBVs/Girls Hostel/ AP Residency Schools, Jr. Colleges

Cash Book
Vouchers
PFMS Generated Print Payment Advice copy (One Copy)
PPA Register
Budget allocation Register (01.04.2024 to 31.03.2025)
Stock Registers
Student Attendance Register
Receipts and Payments Formats (3 Copies)
PFMS-SNA Bank Statement from 1.04.2024 to 15.04.2025) (One Copies)
Bank Account Statement on the name of the SDU’s (offline) 01.04.2024 to 31.03.2025 (2 Copy)
Details of Unspent amount Retrieval to DPO & SPO office
Utilization Certificate
Bank Reconciliation Statement
Details of Rejected PPAs and other reason rejected PPA
Fund/Budget allocation Proceeding Copies

for SMCs/CRCs/MRCs

Cash Book
Vouchers with Bills
PFMS Generated Print Payment Advice copy (One Copy)
PPA Register
Budget allocation Register (01.04.2024 to 31.03.2025)
Resolutions
Stock Register
Receipts and Payments formats (3 Copies)
PFMS-SNA Bank Statement from 01.04.2024 to 15.04.2025) (One Copies)
Bank Account Statement on the name of the SDU’s (offline) 01.04.2024 to 31.03.2025 (2 Copy)
Details of Unspent amount Retrieval to DPO & SPO office
Civil works/M. Book’s/ Contract agreement/ Deductions Details
Uniform Distribution Register
Utilization Certificates
Details of Rejected PPAs and other reason rejected PPA
Fund/Budget allocation Proceeding Copies

for PM SHIRI (SDUs)

Cash Book
Vouchers
PPA Register
PFMS Generated Print Payment Advice copy (One Copy)
Utilization Certificate
SNA Bank Statement from 01.04.2024 to 15.04.2025
Receipts and Payments Formats as on 31.03.2025 (3 Copies)
Fund/Budget allocation Proceeding Copies
Civil works/M. Book’s/ Contract agreement/ Deductions Details
Details of Rejected PPAs and other reason rejected PPA
Uniform Distribution Register
Details of Unspent amount Retrieval to DPO & SPO office

Check List for Rice Audit in KGBVs-III & IV and NSCBAVs/Hostels

Genaral Information

Cash Book (01.04.2024 to 31.03.2025)
Vouchers (01.04.2024 to 31.03.2025)
Formats year wise (3 Copies)
Utilization Certificate year wise

Formats (fill up by KGBVs-III & IV Section and submit to Auditors)

Sanctioned Strength / Enrolment in the KGBV for the year (No.of Students)
Actual Enrolment (No.of Students)
Opening stock of Rice (in Kgs)
Rice allotted for the month (in Kgs)
Date of Rice Lifted from MLCs
Quantity of Rice lifted from MLCs(in Kgs)
DD Number/ Date /Amount (in Rs.)
Rice utilised Register (in Kgs)
Closing Stock of Rice (in Kgs)
RO Copies (01.04.2024 to 31.03.2025)
Loan Taken from other Schools/KGBVs with Document Evidence
Loan re-Paid/Return to Other Schools/KGBVs with Document Evidence
Loan Given to Other Schools/KGBVs with Document Evidence
Loan Recovery from Other Schools/KGBVs with Document Evidence

The receipts and payments formats for SMCs/CRCs/MRCs/KGBVs/Diet College, Jr. College, AP Residency Schools, PM Shri & KGBV Type-III, IV NSCBAVs Rice Audit Formats are also attached to this email.

Kindly circulate the above audit requirements along with Schedule Audit Dates to respective Sub Division Units/MIS Cordinators/HMs.