Payments towards supply of Smart TVs under Mana Badi Nadu Nedu Program Certain Guidelines

Payments towards supply of Smart TVs under Mana Badi Nadu Nedu Program Certain Guidelines

1. O.Ms.No.87, SCHOOL   EDUCATION  (PROG.II)   DEPARTMENT, Dated:    30-11-2019
2. This office Circular No 1226895/MBNN/2020 08/09/2020
3. No : Nil/Nadu –Nedu, Phase I/APEWIDC/EE-QC/LED TV/2021,dt :04.01.2021 of the M.D, APEWIDC

In the reference 3rd cited the Managing Director, APEWIDC have informed that, M/s MIRC, Electronics limited, Mumbai, has supplied 55 ‘’ Smart LED T.Vs to Central Stock Location at Visakhapatnam-1000 numbers, Kadapa-600 numbers, Ananthapuramu – 650 numbers and Vijayawada -750 numbers and the M.D, APEWIDC has recommended to release part payment for the supplied quantity.

2. In the reference 2nd above, certain guidelines were issued regarding payments for centralized procurement items such as for Dual Desk Benches, Teacher tables, Almarahs, Green Chalk Boards, Fans, Paintings and Sanitary ware. In those guidelines the work flow was indicated that the suppliers shall upload the invoices in STMS through the logins given to them and once the suppliers upload the invoices the same will be shown in HM s login and HM will push to FAO in APC office, the APC shall then upload the bills to CFMS for arrangement of payments to the suppliers directly to go to the bank account of suppliers.
3. In the instant case 3000 Smart TVs were supplied and they are kept in District Stock points and from there installation is being done by the supplier at the school
4. Meanwhile it is been decided to pay the supplier to the extent of 70 % on receipt of material at the District point, 20 % of payment on receipt at school point after installation and recording in M.Book, the remaining 10 % shall be released after third Party Quality control
5. The above mentioned 3 payments instalments will be done by Addl.Project Co ordinator following the work flow as indicated below :

 

S.No	Particulars	Payment procedure
	70  %  payment  of  the  total   invoice	E.E,                    APEWIDC(Upload
	amount     shall     be     released     to the  supplier  on  receipt  of  the Smart	Invoice)-
01	T.Vs to the  District  Go down point   /	FAO (Generates FTO)-
	stock point.	APC-
		CFMS
	20  %  of  the  total  invoices   amount	Head Master-
	shall be released on  receipt of   smart TVs      at      School      Point                 after	F.E –
02	Installation and recording in M.Book.	FAO-
		APC –
		CFMS
	10  % final payment shall  be released	Head Master-
	after Third Party QC Check.	F.E-
03		FAO-
		APC-
		CFMS

2. In this context, it is informed that, the supplier of the Smart TVs shall upload the invoices in STMS through the logins allotted to them, once the suppliers upload the invoices the same will be shown in the login IDs of the Executive Engineers, APEWIDC of the 13 Districts. The E.E, APEWIDC shall select the invoice in STMS which was already uploaded by the supplier and the same shall be pushed to FAO in APCs office. The EE/APEWIDC shall inspect and check and satisfy that the no. of TVs( as per Specifications are supplied at district points). The FAO shall check whether the invoices are appropriate and forward the same to APC. The APC shall then pass the bills and send to CFMS for arrangement of payments to the
3. All the other guidelines issued in the circular Memo no 1226895/MBNN/2020 dt 08.09.2020 of the DSE holds good and all the officers concerned should comply with those
4. Once the painting is done, the suppliers shall install the TV in designated class

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